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How to request a Statutory Assessment for an Education, Health and Care Plan (EHCP)

A parent/carer or an education setting are all able to request an Education, Health and Care (EHC) needs assessment for a child/young person with special educational needs when it is clear that the provision required to meet the child/young person’s needs is above the level generally provided for others of a similar age in mainstream schools or mainstream Post 16 settings.

Young people aged 16-25 years who are no longer in compulsory education are also able to request an EHC needs assessment.

During the EHC needs assessment (by week 16) the Local Authority will consider all the advice and make a decision on whether or not to issue an EHCP.

EHC needs Assessment process

Requests for assessments are considered by a panel made up of representatives from Education, Health and Social Care. The panel helps the local authority make a decision whether or not to carry out an EHC needs assessment within 6 weeks of the request being made.

The EHC needs assessment will consider the written advice from professionals involved with the child or young person.  The views of the child/ young person and their parent/carers will be central to this, and will help to personalise the assessment.

Before submitting a request for a statutory assessment for a child or young person, please refer to the Rochdale Graduted Response to SEN (42KB pdf)

Making a decision

The assessment will support us in making a decision about whether an EHC Plan will be issued.  If the outcome of the assessment is that an EHC Plan is required, the process should take no longer than 20 weeks to complete.

If it's decided that an EHC Plan will not be issued, parents/carers or the young person must be informed of this decision within 16 weeks of receipt of the initial request for an assessment.

How to request an EHC needs assessment for parent and carers

Requests for a Statutory EHC Needs Assessment should be made by completing the form below.

Request to carry out a statutory EHCP needs assessment form - Print and Write (60KB doc)

The completed form and appendices should be sent securely to:

EHC Assessment and Review Team

Rochdale Borough Council

Number One Riverside, Smith Street

Rochdale, OL16 1XU

If you wish to type and email your form please use the link below:

Request to carry out a statutory EHCP needs assessment form - Type (60KB doc)

Email the request form to: ehc@rochdale.gov.uk

How to request an EHC needs assessment for educational settings

To request a Statutory EHC Needs Assessment for an educational setting you will need to complete the request form below:

Rochale LA educational settings request form - Type (76KB doc)

The completed form and appendices should be sent securely to:

EHC Assessment and Review Team

Rochdale Borough Council

Number One Riverside, Smith Street

Rochdale, OL16 1XU

Or email: ehc@rochdale.gov.uk

What do I need to include with my request?

The following documents must be submitted alongside a request for assessment:

  1. Parental Advice Form (297KB doc) with signed consent for the assessment.
  2. Evidence of person centred planning including the child or young person’s likes, dislikes (a one-page profile may be used) or other person centred planning tools.
  3. Up to date educational Information (if not already included in the body of the request form).
  4. Any up to date professional reports/advice from professionals involved in supporting the child or young person (For example Educational Psychology, Physiotherapy, Speech and Language Therapy).  Already existing reports can be used towards the assessment where it is agreed that they are suitable for this purpose by the professional and the young person or their parents. 
  5. Evidence of how the school’s notional SEN budget has been used to support the child/young person in school. See SEN funding fact sheet for further information (15KB doc)

What happens next?

A panel will decide, based on the information provided with the request, whether to advise the local authority that a statutory assessment should be undertaken.

If the statutory assessment does go ahead, the child/young person and family will be assigned an EHC Assessment and Review who will coordinate the assessment process and provide advice to support the family during this assessment period. If the outcome of an assessment is an EHCP, this plan will be completed and issued within 20 weeks of the date the EHC Assessment and Review Team received the request for assessment.

If following the assessment, the decision is not to provide an EHCP the parent/carer or young person will be told within 16 weeks of the process with the reason(s) why and sign posted to appropriate services/provision. 

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